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Borrowing Materials: Fleming Library - Circulation Policies


Your Library Account: to see your check-outs, see due-dates or to renew books, sign in HERE with your portal login credentials. 

Book-drop bins are located outside the entrance to the Library, if you need to return items outside of library hours. 

If you are moving away, please return your library books in the bins, or mail them to us

Circulation Policies

Library Cards and Access

Full-time students, Part-time students, Apprenticeship students and Continuing Education students require a valid library card to borrow items from the library.

Full-time student ID cards also function as a library card. Part-time students can request a library card at the circulation desk. Community and Alumni borrowers require ID displaying local area address such as a Driver’s License or an Ontario Photo Card.

*Database access is not available for Alumni, Community or Reciprocal Borrowers due to vendor license restrictions.

Loan Periods and Renewals 

Borrower Type

Item Type & Loan Period


Maximum Items


  Books - 21 days

  DVD/VHS – Overnight

  Reserves – See staff


  No renewals

  See staff        

  10 items

  10 items

    5 items

  Faculty / Staff 

  Books - 28 days

  DVD/VHS – See staff

  Reserves – Personal copies only



  25 items

  25 items


 (Other Colleges & Trent University)

  Books - 21 days

  No renewals

   5 items


  Books - 21 days

  No renewals

   5 items


  Books - 21 days

  No renewals

   5 items



You can renew your library item(s) if:

  • no other borrower has placed a hold for the item(s)
  • the maximum number of renewals for the item has not been reached
  • outstanding fines on your account do not exceed $2.00

 Renewals can be made online through your college library account, in person, by phone, or email us at


   Item Type

   Fine Rate (per item)

   Maximum Fine

   Lost Items


   $0.25 per day

   $10.00 per item

Item cost plus $10 processing fee

   DVD / VHS

   $1.00 per day

   $20.00 per Item

   Reserve Items

   $2.00 per day

   $20.00 per item

   Inter-Library Loan

   $1.00 per day

  See Staff

Borrowers are responsible for all transactions made on their library card including overdue fines and any charges for damaged or lost items. Report lost cards immediately to avoid misuse of your library privilege. Library accounts will be blocked when outstanding fines exceed $2.00.

Lost Items

Once an item is 61 days overdue, it will be marked as Assumed Lost, and the borrower will be charged the full replacement cost of the item and a $10.00 processing fee.

Overdue Notifications

Students will be contacted regarding overdue library material using the email address on file.


If an item is checked out to another library user, you can place a hold on the item. Holds may not be placed on Reserve items, Reference items, journals or magazines. When the item becomes available you will be notified through your college email. Hold items will be held at the Circulation desk for seven days for pick up.


Faculty will determine which items are placed on reserve and their terms of usage. Generally Reserve items are for in library use only.

Interlibrary Loan

Loans from other libraries and organizations can be arranged. No fee is charged for this service. Contact the library circulation desk or send an email to with your request. Interlibrary loan items that are returned late will incur fines of $1.00 per day, per item.


When a book is damaged beyond repair, the borrower will be responsible for the full replacement cost.

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